Roll over to a new reporting period

Returning users: Rollover to a new reporting period

The rollover feature transfers your tags and settings from the previous year to a new taxonomy, saving you from starting over. It works in two parts: first in the Portal, then in the add-ins.

Part 1: Create a rolled-over taxonomy in the Portal

1. Sign in to the Portal and go to Workspace Settings (top right corner).
2. Navigate to the XBRL Taxonomies tab.
3. Click Create new taxonomy and select Rollover.
4. Select the taxonomy you want to carry over from. In most cases, this will be your most recent one.
5. The Portal will load the previous taxonomy. Click Next.
6. Review the pre-filled fields. Update the Reporting Period and Publication Date for the new period. Click Next.
7. Review the summary, which lists tags that have been transferred, renamed, or deprecated. Make a note of any deprecated tags — your auditor may ask you to replace them.
8. Click Save.

Part 2: Apply the rollover in Drafts Excel and Word

Once the rolled-over taxonomy is saved in the Portal, switch to it in the add-ins:

1. Open the Excel or Word file you tagged in the previous period.
2. Sign in to the Drafts add-in and click Settings (top right corner).
3. Click Change Taxonomy.
4. Select the rolled-over taxonomy from the list.
5. The add-in will show any deprecated or renamed tags that need attention. Review these before continuing.
6. Click Continue and return to the tagger.

You are now working in the new reporting period and can update your financial statements, tags, and numbers as needed.